Home Health Care License in California
Get your California Home Health Care License. Learn what steps are necessary to achieve home health care licensure in California.
Get Your Home Health Care License in California
First impressions are the key to developing good consumer relations. That is why a relatable and unique name is extremely important when starting a Home Health Care Agency. Avoid using common names or the use of words such as: always, best, caring, first, and hands (to name a few). Deciding which name is best for your company is ultimately your choice and making this decision can be difficult if you are not flexible. As with many great ideas, there is a chance someone could have come up with it first. Transparency is a great marketing strategy for your Home Health Care Agency. Make sure to keep it simple and portray what your business actually does. You do not want someone thinking your business is doing something it is not. Researching to see if a name is available is very important as you do not want to be the subject of a lawsuit, nor do you want to choose something that is too similar to another local business as it can be rejected by the Secretary of State in your State if the name is too similar.
Determine which option is best suited to the wants and needs of the owner(s) of the business. This is a huge decision because whichever choice is made here will determine how the business and the owner(s) are taxed annually. Filing the business under either of these options will determine the additional fees and filings that will be required to keep your home health care business in good standing with the State of California. There are many factors that can come into play when choosing, which is why most people team up with a professional (i.e. Lawyer, consultant, or accountant) to weigh their options out about taxation and other factors.
Strive for success and make your dreams a reality by developing a strategy to get your home health care business off the ground. Develop a budget for your home health care agency that makes sense. This should include office space, payroll, marketing, and other miscellaneous fees. Sourcing funds is a great start as there are fees and other costs that will require a decent amount of startup capital for your home health care agency to gain momentum. You should be able to operate your home health care business for at least 12-18 months. Determining the full scope of services that your home health care agency would like to offer is important. Something as simple as not delivering a specific service or wanting to deliver alternate services could affect what license (i.e. companion care license, personal care license, home care license, home health care license, etc.) is needed and how long the process will take. Researching the local competition’s pricing and the census of the targeted demographic you are trying to serve will greatly help your strategy.
The State of California requires a tangible office space to operate a Home Health Care Agency that is ADA compliant (P.O. Boxes are not acceptable addresses). There is usually a distance requirement for all Home Health Agencies which means you can only serve patients within the designated service area without having to open another agency.
Home Health Care Agencies will have to undergo a 8 – 12 month process after licensure to receive reimbursement or payments of any kind from Medicare (if it is available to be applied for as this varies state to state). Medicaid also known as MediCal is available after Medicare Certification is completed in the state of California for Home Health Agencies. Private insurances often have stipulations that a home care or home health care agency must be Medicare certified to participate in their programs, in some cases, Private Duty Accreditation can be achieved in lieu of Medicare Accreditation. Every Agency that starts out is Private Pay and develops alternate payment sources after they are properly credentialed.
Home Health Care Agencies have strict requirements set by the state of California and Center for Medicare / Medicaid Services for the state of California for the staff which are not negotiable due to the factors of skill and education required to deliver quality care. Owners and key staff must be able to pass a background checking process in the State of California. These requirements are described in the Conditions of Participation and State Operations Manual Appendix B. These are regulations to let perspective owners know how to properly run this type of business and get licensed to protect potential patients. Researching the proper regulations is a must in this industry as the state has it’s own set of regulations and also follows the federal guidelines known as conditions of participation.
The State of California requires:
Clinical Laboratory Director (CLIA)
Clinical laboratory director must hold a doctorate in a related health field with an active license.
- A full-time employee who satisfies the following requirements:
- A licensed physician or registered nurse or a professional with training and experience in health services administration.
- In addition, at least one (1) year of supervisory or administrative experience in home health care or a related health program.
74703. Director of Patient Care Services (DCPCS):
(b) The Director of Patient Care Services shall qualify for the position by fulfilling the
requirements under one of the following categories, un- less the individual has been
previously approved for such employment by a program flexibility issued for the
individual’s current position at the home health agency prior to April 1, 1995:
( 1 ) A registered nurse with a baccalaureate or higher degree in nursing or other health
related field with three years of experience within the last five years in a home health
agency, primary care clinic or health facility, at least one year of which was in a
supervisory or administrative capacity;
(2) A registered nurse with four years experience within the last five years in a home
health agency, primary care clinic or health facility, at least one year of which was in a
supervisory or administrative capacity.
(c) The Director of Patient Care Services shall have sufficient background knowledge and
expertise in clinical decision-making for the patient population of the home health agency
to meet the needs of his or her patients, and to contribute to Quality Management review
- Will hold a current license to practice professional nursing (RN) in CA.
- Prefer a BA degree.
- In lieu of a BA degree, two (2) years’ experience in a home care setting.
- Will have a minimum of two (2) years of nursing experience, one (1) of which has been in a supervisory or administrative role in a home health care setting.
- 74705. Nurse Supervisor.
(a) A Nurse supervisor or his or her registered nurse designee shall be available on the
premises or immediately accessible by telecommunications during operating hours when
patients are receiving services.
(b) A nurse supervisor shall be a registered nurse with two years’ experience within the
last five years in a home health agency, primary care clinic, or health facility, unless the
individual has been previously approved for such employment by a program flexibility
issued for the individual’s current position at the home health agency prior to April 1 ,
(c) A nurse supervisor shall have sufficient background knowledge and expertise in
clinical decision-making for the patient population assigned to him or her in the home
health agency to meet the needs of his or her patients and to contribute to Quality
Management review and evaluation.
CMS requires personnel to be supervised. The following supervisory roles must meet the following educational requirements (§ 484.115) Condition of participation: Personnel qualifications.
Administrator and Alternate Administrator
(1) For individuals that began employment with the HHA prior to July 13, 2017, a person who:
(i) Is a licensed physician;
(ii) Is a registered nurse; or
(iii) Has training and experience in health service administration and at least 1 year of supervisory administrative experience in home health care or a related health care program.
(2) For individuals that begin employment with an HHA on or after July 13, 2017, a person who:
(i) Is a licensed physician, a registered nurse, or holds an undergraduate
(ii) Has experience in health service administration, with at least 1 year of supervisory or administrative experience in home health care or a related health care program.
Director of Nursing and Alternate Director of Nursing also known as a Clinical Manager
(1) A person who is a licensed physician, physical therapist, speech-language pathologist, occupational therapist, audiologist, social worker, or registered nurse.
Secretary of State Formation, Employer Identification Number, State Tax ID, and a National Provider Identification number will be needed to get your home care business started. You will need a tangible address to start the agency (P.O. Boxes are not acceptable). This is where a little help from a home health care business consultant will come in handy. We do all of this for you.
Per State and CMS guidelines the State of California requires the following for home health care agencies in California:
General/Professional liability, Workman’s Compensation and a surety bond.
Application – The State of California requires an application to the Department of Health. The key staff and owners must show proof of background checks (live scan) and educational requirements in the application. The Home Health application needs to be accompanied with Home Health Care Policies and other key paperwork proving regulation compliance. Processing time for applications is roughly 6-12 Months depending on their work loads after the application is accepted they will request a fee of $2762.00, unless the agency is located in Los Angeles where an additional $1,826.00 is charged as a supplemental fee.
Initial State Survey- The State of California requires that a survey take place before any Home Health Agencies are granted a license. There are two ways to accomplish this as the state does do surveys and so do Accreditation Organizations(AO) such as CHAP or ACHC. The state scheduled survey can add up to Two Years on the waiting time because of the high demand for surveys this prompted the optional assistance from Accreditation Organizations(AO) for initial state licensure. Partnering/hiring an Accreditation Organization(AO) will assist with Home Health Care Licenses to be granted faster as the AOs can schedule the survey with in 90 days of acceptance of application. All Accreditation organization are a third party fee and they are paid separately from all fees which can usually be about $11,000 additional to start up costs. Accrediting organizations do not prep the Home Health Agency to pass their survey this is where professional help is recommended.
License – The initial Home Health temp License is granted for a period of 6 month and then another 6 month extension can be granted to extend the deadline for certification which is required for the full license to be granted. This is a mandatory requirement and cannot be bypassed. Preparing for this fast paced task can be very difficult for a new business owner to navigate that why we are ready to help. Please give us a call today.
The county or township may have specific requirements that need to be met with an application for a local license to conduct business in that area. Having an optimal location and the proper office set is important. Make sure all of the proper licenses are in a conspicuous areas.
Your home health care business will need staff in order to open its doors in California the key staff/managers need to be identified in the initial process. Hiring the staff and making sure they get paid is an important part of starting your home health care business. This process can be done by the home health care business owners or a professional equipped to handle these situations. The state of California has very specific laws associated with being an employer. This can make or break the agency if they do not follow the letter of the law.
Home Health Agencies once licensed are eligible to start enrollment processes for insurances the two most popular are Medicare and Medicaid which are state and federally funded. Medicare is a federal insurance that is for seniors over the age of 65 and individuals who are disabled. Medicaid is the state assisted insurance for all ages and disabilities to reduce costs to all individuals who otherwise could not afford health insurance. Center for Medicare & Medicaid Services (CMS) regulate both and there are specific requirements and regulations that must be met and followed. These government insurance enrollments can be very difficult to navigate and can take 12 months before a Home Health Agency receives a billing number for reimbursement on patient claims, if the insurance program is available for enrollment. Private Insurances such as Blue Cross Blue Shield, AETNA, Tufts, United Healthcare, and other PPO / HMO plans can also be used for reimbursement if the Home Health Agency has enrolled with each specified insurance company. All insurances will have separate requirements needed for enrollment.
Home Health Agency requirements for enrollment in insurance programs may also include a certification that is issued from a nationally recognized accreditation organization (AO) to participate in their program. Certification for the home health agency not only validated that the agency knows what they are doing but can assure the family and patient a sense of comfort they are in capable hands. Assuring quality care with proof of certification makes insurance companies feel the same and in most cases is part of the requirement for the Home Health Agency to do business with them.
Accreditation requires that a great infrastructure be present with the correct key staff, supporting policies, business paperwork, and an ADA Compliant Office Space. Creating this optimal environment can be very difficult without proper direction and insight. Accreditation Organizations such as Community Health Accreditation Partner (CHAP) or Accreditation Commission for Health Care (ACHC) have their own fees for their services and processes. Depending on which level of accreditation that fits the need of the Home Health Agency these fees and processes may vary. Certified Home Health Care Consultants and seasoned registered nurses are standing by with over 10+ Years’ experience to help make any Home Health Agency survey ready and deliver sage guidance through this process.
California Resources for Starting your Home Health Care Business
What are you waiting for? Get started on your home health care license in California today!
Call us today to get started on your California home health care license application. Ask us how we can help you start your home health care business. We do the work for you!